AnnoDoc™ is a unique Content Review product that provides seamless, secure integration between Adobe Acrobat's annotation tools and a content repository to enable enterprise-wide collaboration. AnnoDoc is currently deployed in over 70 companies in the Pharmaceutical and Life Sciences industries.

AnnoDoc is the market leading annotation component of ISI's unique Content Management Services Layer (CMSL). AnnoDoc's suite of solutions bridge the gap between the user and enterprise content management systems AnnoDoc offers organizations a way to implement a single annotation technology across all content stores (ECM, database, LAN's) while providing business units maximum flexibility for their unique content review processes and requirements.

During an enterprise-wide content review process, multiple users can annotate content regardless of its location. Annotations are managed as separate objects from the original document, which means the source (or originating) file stays intact. For audit support, annotations are tracked by the creator, owner, creation date/time and version.

Annotation technology is a necessary component of today's best content management solutions

Business Use Examples

Life Sciences
Providing comment and markup capabilities for clinical trail reports, new drug applications (NDAs) and electronic common technical document (eCTD) reporting

Government
Aggregating comments for RFP responses and providing for robust Citizen Feedback commenting

Manufacturing
Marking up complex engineering documents and commenting on regularly updated maintenance manuals

Financial Services
Providing the means for commenting around customer data without violating SEC compliance rules

Intelligence Community
Improving information aggregation around Intel products, including link management to external information, without changing source documents

Energy, Oil & Gas
Commenting and markup capability for compliance documents including Final Safety Analysis Reports (FSARs), Security Plans, Condition Reports, etc.

Key Features

Authoring
Annotation Author Management - Retrieving a document and creating annotations designates a user as the author. Authorship and viewing rights are granted based on access control permissions.

Maintain Separation between Authorship and Ownership - Users who store annotations are granted ownership. Annotation owners are those with permissions to add, modify or delete annotations. In many cases authors and owners will be the same. However, for transferring ownership of annotations, authors and owners will be different. Authorship remains noted in the annotation header.

Maintaining an Audit Trail
Change Authorship for Annotation Consolidation while Maintaining Audit Trails - Users can make a copy of annotations for the purpose of consolidation. This allows a single user to distill annotations to a final set of "accepted" comments. However, the original authorship of the annotations, and a record of all owners who modified each annotation, is maintained in the repository to provide a complete audit trail.

Versioning of Annotations - Each time a user stores an annotation, the server creates a new version of the annotation object while retaining the past revisions. Therefore, an audit trail of all annotations and changes are maintained in the repository.

Retrieval
Importing External Annotations - Users can import annotations from sources outside the organizational environment and store these annotations in the repository. The identity of the external authors will be maintained.

Selective Retrieval - Users can select specific annotations they want to retrieve for viewing, which is critical when there are multiple annotations written by many different authors.

ACLs
Setting ACLs for Annotation Objects - Users can set or change access controls for their annotations from the client annotation interface.

Full Support for Arbitrary ACLs - Annotation objects do not disappear for all users when the ACL associated with an annotation object is changed from the previously assigned ACL.

Environment
Configurable Storage Location - Administrators can configure the server to determine where annotations are stored.

Multiple Repository Support - AnnoDoc can be used with various repositories, including EMC/Documentum and IBM Content Manager. In addition, adapters can be created for legacy repositories as well.

Support for Non-PDF Documents - AnnoDoc is exposed as a plug-in to Adobe Acrobat™. AnnoDoc supports the automatic rendering of non-pdf documents including Microsoft Office™, Visio™, AutoCAD™ and most popular image files.

With AnnoDoc, multiple users can review document content in parallel by adding their own annotations to PDF documents. Annotations are permission-based to manage who can modify and view them. Annotations are clean and easy to read, allowing comments to be immediately reviewed by a document manager or others in the review cycle.

Because multiple people can review document content simultaneously, the review process is accelerated, allowing valuable time to be spent on a precise and thorough review of the document.

During the content review, the document remains safely in the repository.

AnnoDoc is at J2EE middleware application works with both Documentum 4.x and 5.x and IBM DB2 Content Manger 8.2 and 8.3 environments. Users must have Adobe Acrobat 5 and higher for use with the AnnoDoc client plug-ins.

AnnoDoc merges the power of Acrobat with the global repository tools of Documentum to provide structured, enterprise-wide collaboration:

• Security enforcement of annotations via Documentum's ACL's
• Workflows enforce and enable processes and structured collaboration
• Workflows can ensure timely completion of steps, tasks, and processes

Document Integrity

Annotations are managed as separate objects, thus keeping the original PDF document intact and allowing permission-based modifications and viewing. In addition, annotations can be added to graphic images such as TIFF, JPEG, GIF, PNG, and BMP.

Work Offline

To accommodate users on the go, AnnoDoc can be used offline. When annotating a document offline, the annotations are uploaded when the user retuns to the office. AnnoDoc's seamless integration with Adobe Acrobat's annotation capabilities and Documentum's document management functions, creates a powerful collaboration environment.

Uses for AnnoDoc

AnnoDoc Supports a wide variety of controlled activities, including

• Review of Standard Operating Procedures
• New Drug Applications
• Quality Assurance & Quality Defect reporting
• Request for Proposal response
• Technical Manual revisions

When put to use, AnnoDoc literally streamlines a company's content review process, making it more efficient, productive, and accelerated. Our annotation technology is an open architecture that works with today's content management systems to deliver sophisticated annotation capabilities.

This new suite is built from our market leading AnnoDoc technology, which is deployed at over 200 global sites. Customers in life sciences, financial services, energy, manufacturing, and government are leveraging our open approach to annotation technology to improve their compliance processes to achieve regulatory mandates.

Today's regulatory and compliance environment is becoming more restrictive than ever. Over 4,000 new rules are being created and passed annually by Congress to govern industries such as financial services, life sciences, energy, oil and gas, and government. Today, enterprises must carefully and strategically update their operational environments to meet new mandates, and at the lowest possible total cost of ownership.

It is at this point that AnnoDoc provides assistance in achieving compliance mandates throughout advanced review processes.